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Provider Welcome Form

Provider Welcome Form

The Provider Welcome Form is completed by Institutions identified to act as providers of Islamic Education (madrasa) services and due to receive part or full educational fees for children attending Madrasa classes from Zubeda Welcome. This form provides an opportunity for Zubeda Welcome to assess and verify Institutions, to determine the feasibility and appropriateness of funding. Please be advised that Zubeda Welcome may be required to carry out checks for monitoring and security purposes. Zubeda Welcome will always retain any personal details securely.

Click to view the Funding Agreement. Clickable Link Example View the Funding Agreement for Providers
Please give us details about the Islamic Education curriculum you would offer eligible refugee/asylum seeker children
This should be the organisation’s bank account that our client madrasa fees will be paid into. We pay the madrasa directly.
Attach a Bank Statement from within the past year that clearly states the name of the bank, the name of the organisation and the bank account number. Alternatively a letter from the bank. Please remove your bank balance from the bank statement when you upload the file. The name of the organisation on the account must match the name of the organisation mentioned in this form. If the name of the account holder differs from the name of the organisation, a letter from the bank is required that states that the account is held by the organisation.
Please provide the most recent and updated Safeguarding policy and associated procedures If you do not have a safeguarding policy, please do not worry, please contact us or email us at: admin@esmah58.sg-host.com so that we can provide you with a policy template. Once you have personalised the policy for your organisation please attach the Safeguarding policy here or alternatively, you can email the policy to us after submitting this form.
It is recommended to share other relevant policies or documents. Please attach them here.
We believe that your dedication and expertise will greatly contribute to the success of our initiative. As we move forward, we kindly request your cooperation in fulfilling the following requirements: Invoicing: We kindly ask that you provide invoices at the start of each term (For example, September, January, and April). This will allow us to process the necessary financial arrangements promptly. End-of-Term Requirements: For the term to follow, we will require evidence of the following: Evidence of child attendance Invoicing only for children with good attendance (over 80% attendance) Your Commitment throughout the academic year: Two visits coordinated with our representative: one earlier and one towards the year's end (this is not an inspection) Photo permission for evidence within madrasa policies. Teachers' DBS certificates and CV's if requested by us Immediate notice for child movements or discontinuations. End of academic year: Evidence of Child's teacher reports and progress Completed quality and impact questionnaire at the end of the academic year
By answering Yes, the organisation confirms, the following elements are true: The organisation is not bankrupt, or being wound up, or whose financial affairs are presently being administered by a court; The organisation or any of its employees/trustees is not currently in any legal proceedings, or disputes or investigations by or with a regulatory body, contracting authority, criminal justice or fiscal agency; The organisation (including its’ employees’ and trustees’) has not been the subject of a conviction under domestic, or foreign law, or the subject of an investigation for corruption/fraud/money laundering; The organisation (including its’ employees’ and trustees’) has not been the subject of a conviction under domestic, or foreign law, or the subject of an investigation for participation in a criminal organisation.
By answering Yes, the organisation confirms the following elements are true: The organisation operates in accordance with the applicable rules and regulations as contained within the laws of the United Kingdom The organisation hereby confirms that the organisation itself, its employees and its trustees do not associate with extremist groups, and any group found to be encouraging terrorism or extremism in any way, shape or form. If found to be so, it will be reported instantly to the relevant local, national and international authorities. All funding will be withdrawn, and ties with such groups will be discontinued indefinitely.
By signing this due diligence form you are declaring the following: I certify that the information supplied in this Due Diligence form is accurate to the best of my knowledge and that I accept the conditions and undertakings requested in this due diligence process. I am authorised by the organisation to complete this form on its behalf. You are declaring that CV’s have been assessed for all teachers in your organisation and would be provided upon request at any time it is required by our organisation You are declaring that DBS checks, have been conducted, in the past 3 years and will commit to renew every 3 years, for all teachers the funded child will interact with would be provided upon request at any time it is required by our organisation I agree to give access to Zubeda Welcome representatives to visit our school at a mutually agreed time. The visit is intended to provide our donors evidence of our successful partnership with your organisation. The visit is NOT an inspection. I agree to provide a copy of the attendance and performance records (digital or paper copies) of the funded child as per your school’s procedures (termly or annually). I declare that the organisation has valid insurance to cover the activities your organisation was set up for I declare that the organisation has up to date safeguarding policy, health and safety policy and fire evacuation procedures I agree to invoice ZW for the agreed fee amount on behalf of the parent of the funded child at the start of the term I agree to communicate any incidents regarding our funded child to Zubeda Welcome immediately I will ensure that the teacher and staff interacting with the funded child will read and understand this agreement I confirm that your organisation will inform Zubeda Welcome immediately of any changes in the organisation’s legal, financial, technical or organisational situation as described in the documents listed above, and/or that may create other conflicts of interests.
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